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How to backup your Exchange E-mail profile and settings ?

If you want to backup your Exchange mailbox content and settings, you have to follow some basic steps.

Assuming that you are using Microsoft Outlook with an Exchange account, the steps are:

  • on your Hard Drive create a new folder: Outlook Settings.
  1. We save the personal file *. ost to *.pst:
    • In Outlook go to File – Open – Import – Export to a file – Outlook Data File (.pst) – click on the mailbox root – put a check mark on Include subfolders – choose a location – Finish.
  2.  Close Outlook;
  3. We will save the settings:
    • navigate to C:\Documents and Settings\Username\Application Data\Microsoft\;
    • copy the Outlook (see below what this folder contains) folder to the Outlook Settings folder:
      • custom settings for toolbars;
      • addresses auto complete (NK2);
      • VbaProject.OTM (contains all the macro code);
      • settings for the Send and Receive groups (*. srs);
  4. We will save signatures:
    • navigate to C:\Documents and Settings\Username\Application Data\Microsoft\
    • copy the Signatures folder to the Outlook Settings folder.
  5. We will save the E-mail profile (including accounts):
    • click on StartRunregedit;
    • navigate to HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles – right click on the Profile folder and from the contextual menu choose Export – choose location – choose name – Save;

Note 1: The passwords are encrypted in the registry and this is way you won’t be able to export them. 
Note 2: Everything you export must be saved to the Outlook Settings folder.
Note 3: The paths are for Windows XP. If you give me the paths for Windows 7 I will update this article.

* UserName – name of current user of MS Windows, 

  • if you do not know how to find the name, do the following: Start – Run -%userprofile% – Enter;
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Cosmin Tătaru

Pasionat de blogging și tehnologie încă din 2009, Cosmin este aici să vă ajute să vă creșteți vânzările și productivitatea punând tehnologia la treabă pentru dumneavoastră.

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