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SharePoint Online allows users to connect a certain document library with Microsoft Outlook, so that the users can work offline.

How to connect it ?

  • from the Library tab click on Connect to Outlook.

How to connect a SharePoint library to Microsoft Outlook ?

  • next, we must choose Microsoft Outlook as the application that it will host the list.

How to connect a SharePoint library to Microsoft Outlook ?

  • in Microsoft Outlook click on Yes to connect to the library.

How to connect a SharePoint library to Microsoft Outlook ?

  • specify your sign in credentials

How to connect a SharePoint library to Microsoft Outlook ?

Now, Microsoft Outlook will do a Send and Receive, so that it will download the SharePoint library content into a new Outlook *.pst file.

How to connect a SharePoint library to Microsoft Outlook ?

The SharePoint list is added into Outlook as a new *.pst file.
As an observation, this list is not displayed in OWA.

How to connect a SharePoint library to Microsoft Outlook ?

The new list is attached to your Outlook profile.

How to connect a SharePoint library to Microsoft Outlook ?

When you click on a file from the list,  in the preview pane you have an option to download that file or to view it, using the internal viewers.

How to connect a SharePoint library to Microsoft Outlook ?

How to connect a SharePoint library to Microsoft Outlook ?

When you choose to open a file using the local Office applications, that copy will be edited offline and then it will be uploaded into SharePoint.

How to connect a SharePoint library to Microsoft Outlook ?

How to connect a SharePoint library to Microsoft Outlook ?

How to connect a SharePoint library to Microsoft Outlook ?

Another great thing about this type of connection, is the fact that Outlook will automatically add the new connection to a Send and Receive group.
You can create a custom Send and Receive group with only that connection and set it to do an automatic Send and Receive after a given time.

How to connect a SharePoint library to Microsoft Outlook ?

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Pasionat de blogging și tehnologie încă din 2009, Cosmin este aici să vă ajute să vă creșteți vânzările și productivitatea punând tehnologia la treabă pentru dumneavoastră.

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